Armada Rental Management (EQM) for Microsoft Dynamics NAV

According to Rental Management Magazine, the official Management of the American Rental Association, in 2017, equipment rental revenues will be more than $51.8 BILLION in both the U.S. and Canada combined.


Competing means understanding and controlling your costs, revenues, and utilization.

Ask yourself the following questions to determine if Armada EQM is the solution for you:

  1. Does this picture represent your feelings about keeping up with your rental business?

  2. Do you know where your equipment is at this moment?

  3. Do you know what is available or rented?

  4. Do you know who is renting a piece of equipment or where it is currently located?

  5. Do you know what your most profitable piece of equipment is?

  6. Do you know the utilization of your equipment?

  7. Do you know your costs and associated depreciation for each item?

  8. Can you manage your quotes, invoicing, and your business financials from one integrated system?

  9. Do you know when each piece of equipment needs maintenance?

  10. Do you understand your metrics for buying or leasing?

  11. Are you able to fully understand your operational cost and profit?

  12. Do you have that sinking feeling you have lost control of your rental business?

If these questions make you think about your rental business and what is lacking, take control of with award winning Armada ‘EQM’ (Equipment Management Software) Rental add-on for Microsoft Dynamics NAV, where YOU are in control.

The Armada EQM award winning, best of breed products are designed with the brainpower of a company with Rental Management experience since 1995 and is used by small, mid-size and enterprise companies in 20 countries on 5 continents and is offered in 10 languages.

Reference Customers using EQM include:

  1.   Hertz Nordic Branch of Hertz Equipment Rental

  2.   Ramirent, the second largest rental company in Europe (East and Central Europe)

  3.   Veidekke, the largest Building Contractor in Norway (Norwegian and Swedish branch).

Here’s what one customer has to say about Armada EQM.

Old systems are no longer adequate. At the same time that our inventory grew we wanted to spend less time on paperwork and to have increased control and management of the entire enterprise. We also wished to have increased overview of the income and costs connected to each article with statistics and management tools” said Knut Onstad, CEO of Oslo-based machinery and equipment rental company. A perfect fit for EQM!

About the product according to Armada

The solution consists of three modules:

Equipment Management

Rental Management

Service- and Maintenance Management

Equipment Management

The object module is the core of the EQM Rental Management Software. All revenue and cost entries linked to the unique units is linked to each unit owned by the company throughout their lifespan. Workers involved in equipment maintenance can enter the type and cost of each service task. The object module is fully integrated with the rental module, so data entered with the object module can be retrieved using the rental module.

The object module is also integrated with the standard purchase, inventory, service, fixed assets and sales modules of Microsoft Dynamics NAV. All costs and income generated by these modules will be displayed in forms and reports on the individual object, object types and object groups.

Through EQM Rental Management Software, a company that rents lifts, for instance, will be able to measure the profitability of a unique lift, a certain type of lift, or groups of lifts.

Some important features:

  1. Different “Ownership Statuses”

  2. Objects can be linked to Fixed Assets

  3. Reporting capabilities at three levels (objects, types and groups)

  4. “Make and model” categorization

  5. Technical Specifications

  6. Linked Documents (manuals, certifications, etc.)

  7. Multiple Locations

  8. Accessories and additions (both rentals and sales)

  9. Full Rental History for all units

  10. Full Service- and Maintenance History for all units

  11. Financial statistics/analysis with full “drill-down” capabilities

Rental Management

The rental module is used by the front office staff that works with customers. This NAV application program serves to check availability establish quotes and contracts for the rental of equipment, scaffolding, bulk items and labor. Additional charges pertaining to the establishment and the termination of the rental contract may be attached to the type of object. The availability calendar provides the user with the total overview of and access to the rental inventory: which objects are rented to whom, which objects are available from which locations, etc. The users themselves may set the criteria for reports and statistics.

Some important features:

  1. Rental of unique units and bulk items (e.g. scaffolding, formworks, tents)

  2. Short and long term rentals (hours, days, weekends, weeks, months, year)

  3. Handles price agreements with stair pricing, discount agreements, insurance, transportation, sales, start- and return charges

  4. Re-rent management

  5. Availability calendars at object type and object level, showing what is rented to whom, what is reserved to whom and what is available at the different locations

  6. Capability of creating rental quotes and contracts from the availability calendars

  7. On-Rent date different from shipment date and Off-Rent Date different from Return Date

  8. Accessories consumption (e.g. Diamond blade)

  9. Multiple Locations

  10. Returns and partial returns registered at a different location than the delivery location

  11. Advanced Utilization reporting

  12. Sales from Rental Contracts (objects, items and services)

  13. Full rental history for all objects

  14. Statistics per Rental Contract (financial analysis at Rental Contract level)

Service- and Maintenance Management

Get on top of the planned controls, certifications, services and general repairs of the equipment in your company, in addition to a full overview of all history of the equipment. You can order services through purchase orders, you can do internal services or you can charge the services to the customers. The planned services can also be displayed in the availability calendars, and make the services part of planning what equipment should be rented out.

Some important features:

  1. Planned service and maintenance based on:

  2. Counters (two possible counters)

  3. Date

  4. Combinations of counters or counter and date

  5. Planned Service/maintenance notifications

  6. Internal and external service charges

  7. Ordering services through purchase orders

  8. Functional Tests

  9. Overview of time of service/service duration

#MicrosoftDynamics #NAV #microsoftdynamicsnav #rentalmanagement #microsoftdynamic #DynamicsNAV

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