How to Ensure a Complete GP to Business Central Migration with GP 2365

With the success of Microsoft Dynamics 365 Business Central, many people are questioning if Microsoft Dynamics GP is going away. It has become apparent over the past couple of years that Microsoft’s mid-market ERP development efforts are focused on the Dynamics 365 platform and Business Central.

This article is for GP users who have decided (or are considering) upgrading to Business Central and want more information on the migration process. For a more comprehensive look into the topic, check out this eBook.

Microsoft’s GP to Business Central Migration Approach

Microsoft offers migration tools for its customers migrating from GP to Business Central. One, the “Dynamics GP Data Migration Extension,” is a data migration app available on AppSource. The other is called “Intelligent Edge for Dynamics GP” and it gives GP users a way to sync their GP data with an instance of Business Central.

It’s important to note that these migration tools have serious limitations when it comes to data conversion and GP version compatibility.

For example, the Microsoft migration tool requires GP 2015 R2 or later and it doesn’t convert any historical data. What’s more, Intelligent Edge for Dynamics GP requires users to be upgraded to GP 2018 R2. While it does convert history, it strips out general ledger account segments in the process. As a result, the usefulness of historical financial reporting is diluted.

Knowing all this, what’s the best way to ensure a complete GP to Business Central migration?

GP 2365 | A Better Approach to a GP to Business Central Migration

GP 2365 (GP “to” 365) is a solution that addresses all of the issues identified above. Where Microsoft’s tools require users to be on specific versions of GP for the migration to work, GP 2365 is designed for nearly all GP versions (GP 10 or later).

Essentially, GP 2365 builds on the existing Microsoft migration tools and fills in the gaps for a smooth transition. This full-service solution (including tools, software extensions, tech support, training, and implementation) is designed to give GP users the easiest possible migration to 365 Business Central.

What is GP 2365? It’s a combination of software tools, extensions and implementation know-how designed to help you effectively transition from Dynamics GP to Business Central.

Who’s it for? Organizations switching from GP to Dynamics 365 Business Central.

Why is it needed? Microsoft currently offers tools to help migrate from GP to Business Central, but there are significant gaps that have the potential to disrupt your business operations. It will require much of your time and resources to manually fix these issues. GP 2365 is a solution that focuses specifically on the GP-to-Business Central migration.

What does a GP to Business Central Migration Look Like?

The specific steps involved in a GP to 365 Business Central migration are as follows:

  1. Identify and assess current GP environment

  2. Fit gap analysis and recommendations for any ISV solutions that may be in use

  3. Configuration package worksheet preparation (in order to set up Business Central)

  4. Data conversion

  5. Testing

  6. Training

  7. Open balance import

  8. Go live

  9. Ongoing support

For a more complete look into the migration process for GP users, refer to the GP 2365 eBook.

Making Business Central Work the Way GP Users Want

In addition to assisting with the data migration process, GP 2365 includes apps and extensions that give GP users a Business Central experience more similar to their familiar system.

For GP users, “out-of-the-box” Business Central does have a few limitations and gaps in functionality that were available in GP. These include:

  • MICR check printing

  • Electronic signature controls for checks

  • Statistical accounts used to record non-dollar balance information in the general ledger for use in financial reporting

  • Purchase requisition approval workflow process

To fix this, GP 2365 includes purpose-built extensions and templates that address all of the above items. This way, GP users can still retain the benefits of their GP system with the additional power and functionality of Business Central. For more information on the apps and add-ons available to GP users who switch to Business Central, refer to the GP 2365 eBook.

Customizing a New Business Central Solution

GP ISVs That Also Work With Business Central

For organizations that have used GP, it’s likely that they have found ISVs they know and like. Good news here: many GP ISVs have embraced Business Central and have solutions available. For example:

  • Both SmartConnect and Popdock from eOne are compatible with Business Central

  • Jet Reports and Bi360 are also both compatible

  • eCommerce solutions from Sana or K-eCommerce are compatible and if you use something else, it can usually be tied in using SmartConnect

  • EDI solutions from all of the major players, such as SPS, True Commerce, DiCentral, and Data Masons all work with Business Central

  • Sales and use tax solutions from Avalara, CCH, and Vertex also all work

New ISVs Specific to the World of Business Central

The following is a list of a few ISVs specific to the world of Business Central. This is far from a complete list, but rather some of the ones that we most often work with. For a complete list of Business Central apps check out Microsoft AppSource.

  • ChargeLogic which offers credit card processing point of sale solutions

  • Insight Works provides a wide range of supply chain add-ons including shipping, license plating, bar code scanning, and much more

  • ZetaDocs offers both document and expense management add-ons for Business Central (Gorilla Expense is also very popular)

  • Cost Control Software has solutions that work well for job shops (and they also have a stand-alone quality control module)

  • Netronic offers a drag and drop visual scheduling solution that works with manufacturing, projects, and service

What else is included in GP 2365?

User training is important. It’s crucial for maximizing one’s ERP investment. GP 2365 includes tailored training based upon an organization’s unique requirements, Business Central modules being used, and any ISVs or add-ons that are included in the solution.

In addition, GP 2365 customers will receive a formal, structured testing process to ensure a smooth go-live. Organizations will receive User Acceptance testing templates, as well. This process reinforces user training and increases one’s familiarity with the new system.

If this is something you’re interested in learning more about, we highly recommend that you read through our free eBook that explains GP 2365 in greater detail.

What’s in the eBook?

  • An overview of GP 2365

  • Microsoft's migration approach for GP customers (solutions and limitations)

  • The GP 2365 approach to a Business Central migration (addresses Microsoft's gaps)

  • Making Business Central work for you

  • Choosing ISVs and customizing Business Central

  • Information on user training and go-live support

  • Implementation options

  • Why Advanced Business Systems is uniquely qualified to spearhead your GP-to-Business Central migration

Download here.

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